What are Virtual Conferences?

A virtual conference is when a large number of people meet with the purpose of exchanging information & knowledge with the ability to engage, network, and interact with one another over a virtual or an online platform.

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How to host a Virtual conference and online events like a pro?

A virtual conference, unlike webinars, is focused on a variety of aspects that are focused on knowledge & information sharing, attendee networking, and participant engagement. To understand, how to execute a virtual conference, these key tasks should be carried out.

Decide Conference Theme & Content
Decide Conference Theme & Content

Event organizers emphasis heavily on curating conference theme and content for any conference. A consistent and focused theme and content is key to a successful conference, Virtual is no different.

Choose Virtual Conference Platform
Choose Virtual Conference Platform

A Virtual conference platform is not just a webinar hosting tool. This is very crucial for the success of any virtual conference, that you choose the right solution.

Hire Digital Speakers & Train
Hire Digital Speakers & Train

Your audience attends the conference to network & interact not to attend some online courses. Employ the right ideas to engage the audience and offer them networking opportunities.

Refer Virtual Conference Examples
Refer Virtual Conference Examples

By now, there are multiple online conferences that have successfully hosted a virtual conference. Refer to them as a case study for a virtual conference.

Marketing Virtual Conference
Marketing Virtual Conference

Most important is how do you plan to let people know that you will be conducting a virtual conference and where. Employ the best practice to market your virtual conference.

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Who can host a Virtual Conference?

Be it an enterprise with a large community of clients and associates, a professional association, e-commerce business with a large retailer network, a technology community, or a media house. Hosting conferences are an integral part of their business strategy and so to scale it up. Here are various businesses who can benefit virtual conferences:

By Industry Type

Be it an enterprise with a large community of clients and associates, a professional association, e-commerce business with a large retailer network, a technology community, or a media house. Hosting conferences are an integral part of their business strategy and so to scale it up. Here are various businesses who can benefit virtual conferences:

  • feature-list Technology Enterprises
  • feature-list Healthcare & Pharmaceutical
  • feature-list BFSI & Wealth Management
  • feature-list Manufacturing Enterprises
  • feature-list Media & Publication

By Role

Be it an enterprise with a large community of clients and associates, a professional association, e-commerce business with a large retailer network, a technology community, or a media house. Hosting conferences are an integral part of their business strategy and so to scale it up. Here are various businesses who can benefit virtual conferences:

Benefits of Virtual Conference

Executing a virtual conference successfully has it's own benefits. Let's have a look at some:

Better Business Continuity with Virtual Events
Better Business Continuity with Virtual Events

Enterprises that have channel partners, client community, and associates have events & conferences as an integral part of their strategy. A virtual conference solution allows them to remotely host a product launch, partners meet and technology conferences beyond one physical location.

Large Scalability with Virtual Exhibitions
Large Scalability with Virtual Exhibitions

Largest of the venues can accommodate only a few thousand attendees. A virtual conference takes your event beyond the limitations of a physical location, it can scale your event to offer your business infinite opportunities.

More Accessibility with Virtual Conferences
More Accessibility with Virtual Conferences

What was the best thing you learned from the conference you visited the last? Virtual events can host content even after the conference has ended to offer content on-demand.

Sustainability
Sustainability

Virtual conferences contribute to reducing carbon footprints. No physical venue means zero travel, less energy consumption, and absolutely zero waste. Hosting a conference online in itself is a CSR activity.

Virtual Events are Affordable
Virtual Events are Affordable

Hosting a virtual event does large cost savings. No venue booking, no food supply required, zero infrastructure costs, and marketing - creative costs come to zero.

What is an online conference software?

An online conference software allows organizers to take the entire experience of an offline event -online. A virtual conference software provides an organizer with software to set-up interactive sessions, networking infrastructure online, virtual booths for sponsors, and audience engagement tools. While attendees can join the event virtually using personal computers and smartphones, participate in speaker sessions, meet with attendees 1:1, and engage with others through social event feeds. All that they cannot do over a webinar they can over a virtual conference.

When to choose a Virtual Conference software?

To host any conference a strong purpose is a must, a conference is when you want your audience to have an experience, network with each other, and engage. After all, a webinar is not a conference.

Launching a Product Virtually
Launching a Product Virtually

Continue with product launches virtually, give your product a larger reach online.

Virtual Community Conference
Virtual Community Conference

Engage your business community virtually, offer them world-class knowledge sessions

Association Conferences
Association Conferences

Bring together the community of members and allow them to network & grow.

Partner conferences
Partner conferences

Bring together all your business associates virtually to feed your business growth

How to choose the best online conference software?

The events industry is going through a significant shift and demand for virtual interactions is rising. But, too many options and overlapping categories like video conferencing could intimidate event professionals while choosing the best online conference software. Here is a set of mandatory featured your virtual conference software must-have.

Networking Lounge
Networking Lounge

The USP of a conference is its ability to let attendees network with one another.

Parallel Sessions
Parallel Sessions

Physical conferences are often luring due to a variety of sessions it offers to an attendee.

Virtual Booths
Virtual Booths

Conference sponsor or an exhibitor need a sperate space to market their product or service to offer them an RoI

1:1 Communications
1:1 Communications

Unlike an 8 hour-long webinar, a conference is not just one-to-many communication, but also 1:1 communications with fellow attendees as well as speakers.

Live Feeds
Live Feeds

Attendee engagement is essential for conference success, attendees can post image, videos and text on live feed offering a strong community engagement experience.

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