Hubilo versus Swapcard: A Comparison in Event Management

In today’s world, hosting a successful event, whether virtual, hybrid, or in-person, goes far beyond booking a venue or sending out invites. Did you know that 81% of event managers say they host virtual events? The rise of virtual and hybrid events has fueled the demand for feature-rich platforms that streamline planning, enhance engagement, and measure success. 

Two of the leading platforms in the event management space are Hubilo and Swapcard. Both cater to event planners seeking scalable solutions integrating engagement, networking, and analytics. But with so many options available, how do you choose the right one for your next event?

In this blog, we’ll compare Hubilo and Swapcard in detail, exploring their core features, pricing, customer support, and more so you can make an informed decision based on your event’s unique needs.

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Platform Overview

Hubilo: An Engagement-First Event Platform

Hubilo is an event management platform that prioritizes attendee engagement and real-time insights. It’s built for virtual, hybrid, and in-person events, making it versatile for various event formats. 

Core Features of Hubilo:

• Engagement Tools: Live Q&A, polls, breakout rooms, and gamification features that keep attendees involved.
• AI-Powered Personalization: Tailors sessions, matchmaking, and networking opportunities based on attendee data.
• Account Intelligence Dashboard: Advanced analytics dashboard to measure event performance and attendee engagement.
• Snackable Content Hub: Converts webinar recordings into bite-sized clips for content marketing and extended reach.
• Custom Branding & White Labeling: Deep customization options for registration pages, virtual booths, and webinar rooms to align with brand identity.
• Conversion Prompts: With Hubilo, you can create actionable CTAs (Call-to-Actions) called conversion prompts. These urge attendees to act immediately, such as scheduling meetings or registering for follow-up sessions. 
• Lead Scoring: Hubilo’s lead scoring system assigns value to attendee behavior and interactions during the event.
• Multi-Streaming: Broadcast events simultaneously to multiple platforms like LinkedIn, YouTube, and Facebook.

Hubilo is an engagement-first solution that helps event organizers deliver a seamless, interactive experience that keeps attendees engaged throughout the event.

Swapcard: A Powerful Platform for Networking and Community Building

Meanwhile, Swapcard focuses on creating meaningful relationships and networking opportunities at events. Its strengths are AI-powered matchmaking and community-building tools. You can host any type of event, including a trade show, a conference, or a hybrid event, and make the most out of networking and community interaction.

Core Features of Swapcard:

• AI-Powered Matchmaking: Personalized recommendations for attendees, speakers, and exhibitors based on mutual interests.
• Exhibitor & Sponsorship Tools: Customizable booths, lead capture, and analytics to help exhibitors maximize ROI.
• Interactive Engagement: Real-time chat, video calls, and networking features for meaningful interactions.
• On-Demand Content: Allowing events to be available year-round through a content hub.
• Multi-Device Compatibility: Accessible on desktop, iOS, and Android apps for a seamless user experience across all platforms.

Swapcard emphasizes community building by enabling year-round engagement and networking. It's a great fit for events that want to keep the conversation going long after the event ends.

Now that we’ve introduced both platforms, let’s examine their user interfaces, features, and comparisons.

Want to explore how Hubilo can enhance your event’s engagement? Request a demo and experience its powerful features for yourself.

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User Interface and Experience

The user experience is a crucial factor in choosing an event management platform. Your attendees, speakers, and sponsors need an intuitive, easy-to-navigate, and visually appealing platform.

Hubilo’s User Interface

Hubilo shines with its user-friendly design, emphasizing ease of navigation and seamless interaction. Hubilo's platform is designed to make every experience smooth, whether you're an event organizer or an attendee. The platform’s clean, intuitive interface ensures that even the most non-tech-savvy participants can navigate without confusion.

• Customizable Event Pages: Hubilo allows full custom branding for event pages, giving your event your event a tailored look and feel.
• Mobile Accessibility: Hubilo offers a dedicated mobile app that enhances the attendee experience by offering easy access to the event, networking, and interactions.

Swapcard’s User Interface

Swapcard is also known for its visually appealing and intuitive design, but some users have mentioned that it can feel a bit overwhelming with so many features. Its multi-device compatibility ensures that users can attend events seamlessly from any device. Also, the AI matchmaking feature makes networking easy by suggesting meaningful connections based on interests.

• Event Homepage Customization: Like Hubilo, Swapcard also has custom branding of event homepages, which aligns the platform with your brand.
• Mobile App: Swapcard offers a mobile app for easy navigation and access to event content, networking, and personalized recommendations.

Both platforms prioritize accessibility and user-friendliness, but Hubilo’s overall simpler design and streamlined interface give it an edge in terms of ease of use.

Are you ready to experience Hubilo’s intuitive design for yourself? Contact us to learn more about how it can elevate your next event.

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Features and Functionalities

Now, let’s break down the core functionalities of Hubilo and Swapcard to help you understand which platform better suits your event needs.

Virtual and Hybrid Event Capabilities

Both platforms excel at virtual and hybrid events but offer different strengths.

• Hubilo: Hubilo's engagement-first approach and AI-powered personalization enhance attendee experiences. It truly shines at large-scale virtual and hybrid events, particularly with interactive features like polls, Q&A, and gamification.
• Swapcard: Swapcard is particularly strong in networking and community building, so it works great if your event requires ongoing engagement. It offers AI-powered matchmaking and personalized agendas that help attendees connect with like-minded people.

Networking Tools and Attendee Engagement

• Hubilo: The platform offers engagement features such as live Q&A, polling, breakout rooms, and gamification.
• Swapcard: Swapcard shines with AI matchmaking and real-time networking tools that facilitate deeper connections and conversations between attendees.

Customization Options for Event Branding and Design

Both platforms provide ample options for customizing event branding, but there are subtle differences in how they approach it.

• Hubilo: Offers comprehensive customization, from landing pages to event rooms. Whether you’re hosting a small webinar or a large conference, Hubilo provides white-labeling options that allow you to create a fully branded experience without coding knowledge.
• Swapcard: Swapcard also allows for custom branding of event pages, logos, and backgrounds. It’s known for creating immersive event experiences, but customization might require more hands-on management.

Both platforms excel in this category, but Hubilo’s simplicity in customization makes it easier for users to implement.

Maximize engagement and conversion with Hubilo! 🎥 From personalized attendee journeys to real-time lead scoring, Hubilo provides the tools you need to drive meaningful results. 💼 Book your demo today and get started!

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Integration and Compatibility

Integrations and compatibility are essential for ensuring that your event platform seamlessly integrates with your existing tools and processes. Let’s compare how Hubilo and Swapcard handle integrations.

Hubilo: Seamless Integration and Scalability

Hubilo shines with its wide range of integrations, making it a versatile platform for all types of event management. Whether you're working with CRM systems, marketing automation tools, or email platforms, Hubilo allows you to seamlessly connect your event with the tools you already use.

Key integrations Hubilo offers:

• CRM Integrations: Hubilo easily integrates with popular CRMs like Salesforce and HubSpot to manage leads and track attendee behavior.
• Marketing Tools: It integrates with tools like Marketo to streamline email marketing and campaign automation.
• Social Media: Hubilo allows for multi-streaming to social media platforms like Facebook, YouTube, and LinkedIn, helping you reach a wider audience in real time.
• Payment Gateways: Hubilo supports payment integrations with Stripe for ticketing and registration fees, making transactions smooth for organizers and attendees.

Additionally, Hubilo provides custom integrations via APIs for advanced use cases, offering more flexibility for larger events or specific needs.

Swapcard: Broad Integrations and Flexibility

Swapcard also offers a solid suite of third-party integrations, particularly around lead generation and community engagement. It connects well with event management systems, marketing tools, and CRMs, ensuring a seamless flow of attendee data and engagement.

Key integrations Swapcard offers:

• CRM and Marketing Tools: Swapcard integrates with Salesforce, helping automate lead capture and nurturing.
• Social Media: Swapcard integrates with platforms like Twitter, LinkedIn, and Facebook for social sharing and event promotion.
• Payment Solutions: While Swapcard offers payment integrations for ticket sales, it does not have the same deep integrations for processing payments as Hubilo, limiting flexibility for organizers needing customized payment solutions.
• Event Management Tools: Swapcard integrates with various event management software, including Zapier, to automate tasks and synchronize event-related data.

Swapcard’s customization capabilities are somewhat limited compared to Hubilo’s, especially in more complex or larger-scale events. However, its wide array of out-of-the-box integrations makes it a solid choice for simpler, streamlined event workflows.

Do you need integrations that scale with your event's growth? Hubilo’s powerful integrations can connect your event with the tools you already use, request a demo today to see how it works!

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Customer Support and Training

Effective customer support is critical to event success. Both Hubilo and Swapcard offer solid support options, but they differ in how they approach customer service and training for event organizers.

Hubilo: Dedicated Support and Hands-On Training

Hubilo is known for its premium customer support and hands-on training. Whether you're a first-time user or an experienced organizer, Hubilo ensures you have the resources needed to succeed.

Customer support options:

• 24/7 Support: Hubilo offers round-the-clock support via email, chat, and phone, ensuring you can get assistance whenever needed.
• Dedicated Customer Success Manager (CSM): For enterprise clients, Hubilo assigns a dedicated CSM to guide you through the entire event process, from setup to post-event analysis.
• Onboarding & Training: Hubilo provides personalized onboarding and detailed training resources to ensure event organizers and attendees have. These resources include webinars, video tutorials, and a comprehensive knowledge base.

Hubilo’s real-time support is a major advantage, especially for large-scale events where any issues can affect the entire experience.

Swapcard: Strong Support with Onboarding Assistance

Swapcard also provides strong customer support that focuses on event organizers’ needs. However, its support is more geared toward self-service for smaller events.

Customer support options:

• Email & Chat Support: Swapcard offers 24/7 email support and live chat during business hours, though some users report slower response times during peak periods.
• Onboarding Assistance: Swapcard provides custom onboarding for clients, including video guides and webinars to help users get started with the platform.
• Training Resources: Swapcard offers a help center with articles and FAQs, but there’s a learning curve for new users without a dedicated account manager or CSM for smaller events.

While Swapcard’s support is solid, it may not be as hands-on or proactive as Hubilo’s, especially for high-demand, large-scale events.

Do you need expert support for your event? Hubilo’s dedicated CSMs and 24/7 support ensure you’re covered every step of the way, request your Hubilo demo now!

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Pricing and Value for Money

Pricing plays a crucial role in choosing the right platform for your event. Both Hubilo and Swapcard offer flexible pricing plans, but they cater to different types of events and budgets.

Hubilo Pricing

Hubilo offers three main pricing plans, catering to different needs:

• Webinar Plus: Starting at $800/month (billed annually) for up to 2000 attendees annually. Includes engagement tools like polls, Q&A, and live streaming.
• Webinar Multiply: Starting at $1200/month (billed annually) for up to 4000 attendees per year. Includes everything from Webinar Plus, plus custom branding and advanced analytics.
• Enterprise: Pricing is custom and tailored for clients hosting multiple events annually. It includes the following:

1. Completely White Labeled Solution

• Customized Event URL
• Remove Hubilo Branding
• Custom Favicon & More

2. Premium Customer Support

• 24*7 Dedicated CSM
• Complete Assistance In Hosting Webinars/Virtual Events
• Guided Onboarding & More

3. Host Virtual conferences

• Host Multi-Day/Multi-Track Events
• Hands On Setup Of The Event & More
• Completely White Labeled Solution
• Premium Customer Support with 24*7 Dedicated CSM

Hubilo’s pricing may seem steep compared to some competitors, but its advanced engagement features and real-time analytics offer excellent value for large-scale or high-impact events.

Swapcard Pricing

Swapcard offers three main pricing tiers:

• Starter: Starting at €490/year (for up to 200 attendees). Ideal for small, self-serve events with basic features like registration and email notifications.
• Professional: Starting at €3,990/year (for up to 1000 attendees). Includes additional features like analytics exports, video storage, and dedicated support.
• Enterprise: Pricing is custom, catering to large events with unlimited attendees and advanced features like custom integrations and geofencing notifications.

Swapcard’s professional plan offers a more affordable option for medium-sized events. However, it lacks some of Hubilo’s advanced engagement features at similar price points.

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User Feedback and Testimonials

User feedback and reviews are valuable indicators of a platform's performance in real-world event scenarios. Both Hubilo and Swapcard have garnered positive feedback for their features and performance, but there are some distinct differences in what users value most about each platform.

Hubilo: High Satisfaction for Engagement and Support

Hubilo is highly praised for its engagement-first approach and customer support. Event organizers love the interactive features that foster attendee participation and the real-time analytics that provide actionable insights into audience behavior.

What users love about Hubilo:

• Engagement Tools: Users consistently highlight Hubilo’s dynamic features, such as live polls, Q&A sessions, breakout rooms, and multi-streaming, as major assets for boosting attendee interaction.
• Customization: Event organizers appreciate the platform’s custom branding options, allowing for a fully personalized experience without technical expertise.
• Real-Time Insights: Hubilo’s analytics dashboard is often praised for providing deep insights into attendee engagement, helping users fine-tune their real-time event strategies.
• Customer Support: Hubilo’s dedicated customer success managers and 24/7 support have been highly praised for their responsiveness, particularly when issues arise during live events.

Swapcard: Strong Networking and AI Features

Swapcard is particularly well-loved for its AI-powered matchmaking and networking features, which help attendees connect with the right people, sponsors, or exhibitors. Users appreciate how the platform simplifies event management while still offering plenty of engagement opportunities.

What users love about Swapcard:

• AI Matchmaking: Swapcard’s AI matchmaking is frequently highlighted as a game-changer. It allows for more personalized attendee experiences by suggesting meaningful connections based on interests and profiles.
• User-Friendly Interface: Event organizers find Swapcard’s interface intuitive and easy to use, even for those who are not very tech-savvy.
• Onsite Services: Swapcard’s focus on on-site production and badge scanning has made it a favorite for in-person events. Many users comment on the smooth event execution.

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Conclusion: Hubilo vs Swapcard – Which Platform is Right for You?

After comparing Hubilo and Swapcard, it’s clear that both platforms offer robust event management solutions, but they cater to different needs and preferences.

• Hubilo excels at providing engagement-first experiences with its dynamic interactive features and real-time analytics. If you’re looking for a platform that offers deep customization, strong attendee engagement, and personalized support, Hubilo is the clear choice. It is perfect for organizers prioritizing data-driven insights and seamless hybrid or virtual events.
• Swapcard, on the other hand, shines with its AI matchmaking, networking features, and focus on creating community-driven experiences. If you’re focused on networking and building long-term relationships between attendees, exhibitors, and sponsors, Swapcard offers a great solution. It’s particularly suited for events where networking is a primary goal, especially in-person and hybrid events.

Final Verdict:

• If your event requires advanced engagement features, custom branding, and real-time insights, Hubilo is the platform to choose from.
• If you need strong networking tools, AI-powered matchmaking, and ongoing community engagement.

Ready to experience Hubilo’s engagement-driven platform? Get in touch with us to request a demo and see why it’s the preferred choice for impactful event management!