Top Automated Webinar Software Tools and Platforms

Webinars are a popular tool used by companies for years and for a number of reasons. Some can be used to educate, while others use them as onboarding tools for new hires. According to a recent study, the global webinar and virtual events market market size was valued at $1.57 billion in 2020 and is expected to reach $4.4 billion by 2025. Webinars do take some time to create and put together, but now we have automated webinars to take that stress away. This guide will answer all of your automated webinar questions as well as provide you with some of the best-automated webinar software and their benefits!

Automated Webinar Software Tools and Platforms 

Automated webinar software tools and platforms allow you to host pre-recorded webinars on autopilot, simulating live interactions. These tools streamline audience engagement with features like real-time chat, polls, and Q&A sessions while offering the flexibility of on-demand viewing. 

Popular platforms, such as Hubilo, provide scheduling options, analytics, and integration with marketing tools for lead generation. They’re a powerful way to educate, nurture leads, and drive sales without needing constant live interaction.

Key Benefits of Automated Webinar Software

Digital entrepreneurs and course creators thrive on efficiency and impact. Automated webinars help them scale their efforts without burning out. Here’s how you can also do it:

• Effortless Scaling: Reach global audiences without repeating the same live sessions. Automated webinars let you showcase your expertise 24/7.
• Stronger Engagement: Interactive tools such as polls and live chat bring a dynamic feel to pre-recorded content, building trust and connection.
• Lead Capture and Conversion: Platforms like Hubilo offer robust features, including real-time engagement tracking and CRM integrations, to ensure you don’t just attract leads—you convert them.
• Content Repurposing: Create a single webinar, then slice it into videos, blogs, and social posts to amplify your content marketing strategy.

Make your webinars work harder with Hubilo’s automation, analytics, and AI-powered engagement tools. Start transforming your sessions today!

Challenges in Selecting the Most Suitable Platform

Finding the perfect platform can feel overwhelming. With so many options promising the moon, how do you choose the one that fits your needs?

• Overwhelming Features: Many tools have features you’ll never use. Instead, focus on platforms that offer what matters, like Hubilo’s Webinar+, which combines intuitive tools with seamless functionality.
• Budget Concerns: Not every business can afford top-tier plans. Look for scalable pricing, where you can start small and expand as your business grows.
• Learning Curves: An overly complex platform can slow you down. Opt for tools with a user-friendly interface, like Hubilo, where setup is a breeze.
• Integration Issues: Ensure your platform syncs with your existing tech stack so your workflow isn’t disrupted.

Don’t settle for less—choose Hubilo’s Webinar+ for easy-to-use tools that integrate with your favorite platforms. Sign up for a demo today!

Download our free Ultimate Webinar Planning Checklist!

What Webinar Actions can be Automated? 

The great thing about the webinars being automated is that the automation actions you want to be automated can be chosen by the hosts. Throughout the live webinar, videos are able to play on their own, and polls can be sent to the guests. It all depends on what the webinar creator wants to automate. Some webinar actions that can be automated may include: 

Start Webinar 

This feature allows for  the webinar to start right on time. Nobody likes waiting for an event to start, which can draw attention away from the webinar. Automating your webinar to start right on time helps your guests pay full attention to the webinar. When it comes to scheduling a start time, the best time to host a webinar is 11:00 AM Eastern Time in the United States, as it allows attendees from both coasts to attend during normal business hours.

End Webinar 

Most people have  attended an online event that ran  way over the scheduled end time. This can delay guests from working on other projects or attending other events. On average, the most common length for a webinar is 45-60 minutes, with 63% of webinars falling into this range. When you end your webinar right on time, your guests can view  the webinar in a timely manner and then be on their way. Like starting your webinar, an automated end time for your webinar requires no further action from your hosts or guests.

Play Video 

Videos are able to be automated, which is one of the main benefits of an automated webinar. Most webinar platforms are able to support the videos playing automatically, and guests can just sit back and take in the information being given in the videos. 

Stop Video 

Videos can be stopped automatically once they are done playing. These videos can stop once the information is done being given. If there are multiple videos being shown to the guests, you have the ability to stop one video and play another one right after it. These videos will stop for every guest at the same time, so there is no need to worry about a guest not seeing the next video in the queue.

Send a Poll 

Polls help webinar hosts get feedback in real-time! Webinar hosts can create these polls to ask questions, rate the webinar or give any other feedback they feel is necessary. These interactive polls can be sent automatically at the end of the webinar, while it is still fresh in the mind of the guests.

Read and Learn: How to Add Energy, Impact, and Results at Every Stage of Your Webinar

Begin Presentation 

If there is a presentation within your webinar, you have the ability to automate it. Webinar hosts can begin their presentation, and even have the slides change automatically. Be sure to give enough time on each slide, in case your guests want to take down any of the information on the slides!

End Presentation 

Your presentation can end automatically, just like the videos. At the end of the presentation, webinar viewers will be able to experience a seamless transition to the next aspect of the webinar.  

Send a Call to Action 

A call to action can allow your guests to register for any future events you may have. This call to action can be done through a live chat section. Be sure to send this call to action at the end of the webinar, as it won’t take the attention away from your guests and their presentations!

Criteria for Choosing the Best Webinar Software

When comparing platforms, prioritize features that drive results. Here’s what to focus on:

• Automation: Ensure the platform allows you to pre-schedule content while maintaining interactivity with tools like live chat and polls.
• Branding: Your webinar should represent your brand. Hubilo excels here, offering fully customizable event pages and themes.
• Analytics: Advanced insights into audience engagement are non-negotiable. Platforms like Hubilo offer real-time data tracking to help you measure success and refine strategies.
• Scalability: Your platform should grow with you, whether you’re hosting 50 attendees or 5,000.

Elevate your webinars with Hubilo’s fully branded pages, robust analytics, and automation features. Book your free consultation now!

Importance of User Experience and Technical Support

User experience makes or breaks your event. Even the best features are useless if the platform is frustrating to navigate.

• Intuitive Design: Platforms like Hubilo ensure ease of use, so you spend less time troubleshooting and more time connecting with your audience.
• Reliable Performance: Laggy streams? Crashes? That’s a deal-breaker. Choose a platform with a reputation for reliability.
• Stellar Support: Fast and helpful support can save the day when things go wrong. Hubilo’s 24/7 customer service ensures your events run smoothly.

Experience hassle-free events with Hubilo’s intuitive design and dedicated support. Try Hubilo Webinar+ today!

Top Automated Webinar Software Solutions

The market is brimming with excellent webinar platforms, and each offers unique features that meet different business needs. Robust analytics and seamless integrations are some of the most talked about features of top players that cater to enterprises of all sizes. Platforms like Hubilo, WebinarNinja, and EverWebinar lead the way, delivering scale automation, interactivity, and audience insights.

1. Hubilo

Hubilo redefines automated webinars by offering a comprehensive platform to maximize audience engagement and deliver exceptional ROI. With a focus on creating interactive, branded, and data-driven experiences, Hubilo equips businesses with advanced tools to drive conversions, nurture leads, and generate lasting impact. It goes far beyond basic webinar hosting, making it a standout choice for organizations aiming to turn webinars into strategic assets.

Key Features of Hubilo

• Webinar+ for Ultimate Interaction: Hubilo’s Webinar+ offers live Q&A, polls, chat features, and audience reactions to create highly engaging webinars. It also includes breakout rooms and networking lounges for focused discussions, ensuring participants stay connected and engaged throughout the session.
• Snackable Content Hub: Repurpose your webinars into bite-sized content like video clips, blogs, or social media posts with Hubilo’s Snackable Content Hub. This feature ensures your content continues to engage audiences long after the event has ended.
• Advanced Analytics and Account Intelligence Dashboard: Hubilo provides deep insights into attendee behavior through its Account Intelligence Dashboard. You can track engagement metrics at individual and account levels, helping you identify high-potential leads and refine your strategies for future events.
• Custom Branding and White Labeling: Hubilo ensures your brand remains at the forefront, from registration pages to webinar rooms. Its white-labeling feature removes Hubilo logos and supports custom domains, which is useful in providing a seamless and consistent brand experience.
• Conversion Prompts for Real-Time Results: Hubilo’s conversion prompts are a subtle feature but have massive potential for lead generation. It guides attendees toward specific actions like booking demos or making purchases during the event. During the webinar, you can time these prompts strategically to turn passive viewers into active participants and actionable leads.
• Email Marketing Engine: Hubilo automates pre and post-event email campaigns. Schedule and send branded emails, track open and click rates, and use insights to fine-tune your messaging for better engagement.
• High Scalability and Multi-Streaming Capabilities: Whether hosting a small webinar or a massive virtual event, Hubilo handles it all easily. Its multi-streaming feature lets you broadcast across platforms like LinkedIn, YouTube, and Facebook, expanding your reach effortlessly.

Why Hubilo Stands Out:

Hubilo is more than a webinar platform—it’s an all-in-one solution for driving engagement, generating leads, and turning webinars into revenue opportunities. With advanced analytics, lead nurturing tools, and customizable branding, Hubilo sets the gold standard for automated webinars.

Transform your webinars into impactful, revenue-generating experiences with Hubilo. Request a demo today!

2. WebinarNinja

WebinarNinja is an ideal choice for entrepreneurs, educators, and marketers because of its simplicity and versatility. The platform is designed to streamline webinar creation for organizers without compromising functionality. Simultaneously, it offers various formats and engagement features to suit various needs.

Key Features of WebinarNinja

• Effortless Setup: WebinarNinja's main strength is its easy-to-use interface that enables users to set up webinars in minutes. Such an intuitive design is a boon for even those with no technical expertise who want to create professional webinars seamlessly.
• Versatile Webinar Formats: The platform supports live, automated, series, and hybrid webinars, so the hosts can have the flexibility to tailor their sessions to specific audiences. Automated webinars feel live thanks to tools like simulated chat and engagement features.
• Built-In Marketing Tools: WebinarNinja simplifies attendee acquisition with integrated email campaigns, landing pages, and follow-ups. It also provides templates for promotional efforts, helping users attract and retain participants effectively.
• Real-Time Engagement Features: It uses tools like live Q&A, polls, and chat functionalities to enhance audience participation. If your goal is to be engaging, these features will go a long way in creating a dynamic, interactive experience, even during automated webinars.
• Detailed Analytics: WebinarNinja offers robust analytics to track attendance, viewer participation, and overall webinar performance. You can utilize these insights to optimize their content and marketing strategies for future events.

Why WebinarNinja Stands Out:

Its main selling points are WebinarNinja’s ease of use, versatility, and built-in marketing tools. It's a top choice for entrepreneurs who need a simple yet powerful webinar solution.

3. EverWebinar

EverWebinar takes live webinars and turns them into automated events that still feel dynamic and engaging. It’s built for businesses that want to reach more people without the hassle of constantly hosting live sessions. Plus, it’s packed with features to keep attendees hooked. 

Key Features of EverWebinar

• Automated Scheduling: EverWebinar is a wonderful platform for hosts as they now have flexible scheduling options to set up recurring sessions or specific dates and times. This ensures webinars are accessible to a global audience, accommodating various time zones and preferences.
• Simulated Live Interactions: EverWebinar excels in replicating the feel of a live event and comes preloaded with features like live chat simulators, polls, and surveys. These tools create an interactive environment that encourages attendee participation and enhances the overall experience.
• One-Click Platform Integration: If you already use WebinarJam, then EverWebinar is an excellent option, as it offers seamless integration that enables the import of live webinars into the automated platform with a single click. The outcome is that you get more consistency and ease in transitioning from live to automated sessions.
• Advanced Analytics: EverWebinar provides detailed analytics that will help you tailor and refine future events. You can get high-quality insights about attendee behavior, engagement levels, and overall webinar performance.
• Customizable Branding: The platform provides a lot of wiggle room for organizers regarding customization. You can align webinar interfaces with your brand identity. EverWebinar ensures a cohesive and professional appearance from registration pages to webinar rooms.

Why EverWebinar Stands Out:

EverWebinar excels in delivering automated webinars that retain the interactive essence of live events, making it an ideal choice for businesses seeking to engage audiences without the need for constant live hosting.

4. Demio

Demio is a sleek, browser-based platform that combines the ease of automated webinars with real-time engagement features. The makers designed it for marketers and businesses who don't want to deal with all the technical stuff but don't want the quality to drop. Demio delivers perfectly on this promise and provides a seamless experience for both hosts and attendees.

Key Features of Demio

• No-Download Platform: Everything happens in the browser, so attendees don’t have to download or install anything. Less friction means more people showing up.
• Automated Webinars with Live Interaction: Pre-record your session, but still hop in live to interact with attendees through chat, polls, and Q&A. It’s the best of both worlds.
• Customizable Branding: Demio allows extensive customization, enabling hosts to brand registration pages, webinar rooms, and emails. This ensures a consistent, professional appearance that aligns with the host's brand identity.
• Detailed Analytics: The platform offers comprehensive analytics, providing insights into attendee behavior, engagement levels, and overall webinar performance. These metrics assist hosts in refining content and strategies for future webinars.
• Integrations with Marketing Tools: Demio integrates with various marketing tools, including CRM systems and email marketing platforms. This ensures efficient lead management and nurturing, streamlining the marketing workflow.

Why Demio Stands Out:

Demio's user-friendly automation and real-time engagement features make it a top choice for businesses seeking to deliver interactive webinars without technical complexities.

5. Livestorm

Livestorm offers automated webinars alongside live and on-demand options and is a great choice for businesses aiming to deliver engaging content at scale. Livestorm provides a range of features that enhance interaction and streamline the webinar process.

Key Features of Livestorm

• Automated Webinars with Interactive Features: Livestorm enables hosts to schedule automated webinars with interactive elements such as polls, Q&A sessions, and chat. This ensures attendees remain engaged, even in pre-recorded sessions.
• Recurring Events and On-Demand Access: The platform supports recurring webinars and offers on-demand access, allowing attendees to view content conveniently. This flexibility caters to diverse audience schedules and preferences.
• Seamless Integrations: Another great feature of Livestorm is its seamless integration with CRM systems, email marketing platforms, and analytics services. Such integration capabilities can be hugely helpful for organizers who prioritize streamlining workflows and improving overall efficiency.
• Customizable Registration Pages: You can create and customize registration pages to align with your brand identity. Livestorm provides templates and design options that ensure a professional and cohesive appearance.

Why Livestorm Stands Out:

Livestorm's comprehensive automation capabilities, advanced engagement features, and seamless integrations make it a robust choice for businesses aiming to deliver impactful webinars at scale.

6. ClickMeeting

ClickMeeting offers a versatile platform tailored for businesses and educators aiming to deliver engaging automated webinars. With a focus on user-friendly design and robust features, ClickMeeting is great for hosts and attendees because of its simplified process of creating, scheduling, and managing webinars.

Key Features of ClickMeeting

• Automated Webinars: ClickMeeting's main highlight is the ability to schedule pre-recorded webinars that run automatically at designated times. This eliminates the need for live hosting without compromising consistent delivery. This feature can host several webinars like training sessions, product demos, and lead generation events.
• Interactive Tools: Despite being automated, ClickMeeting's webinars can incorporate interactive elements such as polls, surveys, and Q&A sessions, fostering engagement and providing valuable insights into attendee preferences.
• Customizable Branding: The platform offers extensive customization options, so hosts like you can brand their webinars with logos, color schemes, and personalized registration pages, ensuring a cohesive brand experience throughout the event.
• Detailed Analytics: ClickMeeting comes with comprehensive analytics that provides deep insights into attendee behavior, engagement levels, and overall webinar performance. 
• On-Demand Webinars: In addition to scheduled automated webinars, you can use ClickMeeting to host on-demand webinars, which is also great for attendees because they can now access content conveniently. Ultimately, this extends the reach and lifespan of the webinar content.

Why ClickMeeting Stands Out:

ClickMeeting's blend of automation, interactivity, and customization makes it a compelling choice for organizations seeking to deliver dynamic and engaging webinars without the complexities of live hosting.

7. GoToWebinar

GoToWebinar is a trusted platform renowned for its reliability and scalability, making it suitable for businesses aiming to host large-scale automated webinars. With features that enhance engagement and provide detailed analytics, GoToWebinar ensures a professional and seamless webinar experience.

Key Features of GoToWebinar

• Pre-Recorded Webinars: GoToWebinar is a remarkable tool for hosting and scheduling pre-recorded webinars that launch automatically at the scheduled date and time. 
• Engagement Tools: Built-in features like polls, Q&A sessions, and surveys are useful when you aim to interact with attendees and gather feedback.
• Custom Branding: GoToWebinar offers loads of customization options so you can brand your webinars with logos and color schemes to ensure high levels of consistency and brand messaging.
• Comprehensive Analytics: The platform provides detailed analytics and reports with valuable information about attendee behavior, engagement metrics, and overall webinar performance so that you can make data-driven decisions for future events.
• Integrations: GoToWebinar is known for its integration with various marketing and CRM tools, streamlining workflows, and enhancing the efficiency of lead management and nurturing processes.

Why GoToWebinar Stands Out:

GoToWebinar's reliability, scalability, and comprehensive feature set make it an excellent choice for businesses delivering professional and engaging automated webinars to large audiences.

8. BigMarker

BigMarker caters to businesses aiming to deliver engaging and interactive webinars. Its unique mix of webinar automation and advanced marketing capabilities make it an excellent choice for hosting events that drive engagement and conversions. 

Key Features of BigMarker

• Automated Webinars: BigMarker enables hosts to create pre-recorded webinars that include all of the engagement features typical of a live session, such as polls, Q&As, and live chat, providing the interactivity of a live webinar with the freedom of minimal supervision.
• Interactive Tools: The platform offers a range of interactive features, including HD audio and video, screen sharing, whiteboard, and the ability to play videos and present files, enhancing the overall webinar experience.
• Customizable Branding: BigMarker allows for extensive customization, enabling hosts to brand their webinars with logos, color schemes, and personalized registration pages, ensuring a cohesive brand experience throughout the event.
• Advanced Marketing Features: The platform includes features such as call-to-action popups, public and private chat, handouts, and the ability to host a Twitter chat, providing hosts with tools to drive engagement and conversions.
• Comprehensive Analytics: BigMarker provides detailed analytics, offering insights into attendee behavior, engagement levels, and overall webinar performance, assisting hosts in refining content and strategies for future webinars.

Why BigMarker Stands Out:

BigMarker's comprehensive automation, advanced marketing features, and customization options make it a compelling choice for businesses seeking to deliver engaging and interactive automated webinars.

9. Zoom Webinars

Zoom Webinars is a widely recognized platform that offers robust solutions for hosting webinars of varying scales. Known for its reliability and user-friendly interface, Zoom Webinars has cemented itself in the market, particularly for educators and businesses. 

Key Features of Zoom Webinars

• High Scalability: Zoom's primary advantage is its high scalability, as it can support events with up to 1,000 interactive video participants and accommodate up to 1 million view-only attendees. So, if your audience is massive, Zoom could be the ideal automated webinar platform.
• Interactive Tools: The platform includes features such as Q&A, polling, and chat, enabling hosts to engage with attendees effectively and gather real-time feedback during sessions.
• Customizable Branding: Hosts can customize registration pages and webinar interfaces with their branding elements, ensuring a consistent and professional appearance throughout the event.
• On-Demand Viewing: The On-Demand viewing feature is wonderful for attendees because they can now access content based on their preferred schedule. This also broadens your audience base, as those who can't attend live events are also in the loop. 
• Integration Capabilities: The platform integrates seamlessly with various CRM and marketing tools, streamlining workflows and enhancing the efficiency of lead management and nurturing processes.

Why Zoom Webinars Stands Out:

Zoom Webinars' combination of scalability, reliability, and interactive features makes it a versatile choice for organizations seeking to host professional and engaging webinars across diverse audience sizes.

10. RingCentral Events

RingCentral Events has a great competitive advantage as it's an AI-powered platform designed to simplify creating and managing webinars and virtual, onsite, and hybrid events. RingCentral Events focuses on boosting engagement and provides a comprehensive suite of tools tailored to meet the diverse needs of modern businesses.

Key Features of RingCentral Events

• AI-Powered Automation: RingCentral Events uses artificial intelligence to automate content creation and attendee engagement tasks. The platform's abilities due to AI go a long way in reducing manual effort and enhancing efficiency.
• Interactive Engagement Tools: It includes features like live Q&A, polls, and chat functionalities, enabling hosts to interact with attendees in real-time and foster a dynamic event environment.
• Customizable Branding: Hosts can customize event interfaces with their branding elements, ensuring a consistent and professional appearance that aligns with their brand identity.
• Advanced Analytics: RingCentral Events provides detailed analytics and reporting tools, offering insights into attendee behavior, engagement metrics, and overall event performance.
• Seamless Integrations: The platform helps streamline workflows and enhance lead management efficiency by integrating easily with various CRM and marketing tools.

Why RingCentral Events Stands Out:

RingCentral Events' AI-powered automation, with its interactive engagement tools and customizable features, makes it a compelling choice for businesses seeking to deliver engaging and efficient webinars and events.

11. EasyWebinar

EasyWebinar is an all-in-one solution for hosts who want seamless live streaming integration with automated webinar capabilities. Businesses aiming to scale their outreach and engagement are the primary target audience of EasyWebinar. 

Key Features of EasyWebinar

• Live and Automated Webinars: EasyWebinar is unique because you can conduct live webinars with real-time interaction and effortlessly convert them into automated sessions. This dual functionality enables businesses to engage audiences in real-time and extend the reach of their content through automation.
• Real-Time Streaming in Attendees' Local Time Zones: The platform's advanced scheduling options enable webinars to stream in real-time, tailored to each attendee's local time zone. This ensures a personalized experience and maximizes attendance across different regions.
• Interactive Engagement Tools: EasyWebinar enhances audience participation through features like live chat, Q&A sessions, polls, and sharing handouts and multimedia content. These tools foster a dynamic and engaging webinar environment.
• Advanced Analytics and Reporting: The platform provides comprehensive analytics, offering insights into attendee behavior, engagement metrics, and overall webinar performance. 
• Seamless Integrations: EasyWebinar integrates with various marketing tools, CRM systems, and email platforms, streamlining workflows and enhancing the efficiency of lead management and nurturing processes.

Why EasyWebinar Stands Out:

EasyWebinar's unique combination of live and automated webinar capabilities, interactive features, and advanced analytics make it a versatile and powerful platform for businesses seeking to expand their reach and engage audiences effectively.

Conclusion

Automated webinars are essential tools for scaling your business and engaging audiences effectively. The variety of platforms ensures a perfect fit for every need, whether you're a solo entrepreneur, course creator, or large organization. 

Consider factors like scalability, integrations, and your specific goals when deciding. Start with a trial, test features, and see what aligns best with your audience's needs. 

If you want to create webinars that drive meaningful engagement and measurable ROI, Hubilo emerges as the ultimate platform. From its Webinar+ tool to advanced analytics and gamified features, Hubilo ensures every session isn’t just an event—it’s a strategic opportunity. With tools like conversion prompts and the Snackable Content Hub, Hubilo doesn’t just help you host webinars; it helps you transform them into lead-generating and relationship-building powerhouses.

Ready to take your webinars to the next level? Start with Hubilo and experience the difference today. Request a demo now!